Based on our Conditional Use Permit from Goochland County we can host up to 299 individuals inside the property.

We’ve preselected four caterers we’ve worked with over the years and require one of them service your event if food will be served. Our caterers are licensed, insured and inspected by the Health Department. Caterers are required to provide a copy of their Health Department certificate, banquet license, business license, and insurance certificates. As with all of our preferred vendors, we keep a copy of these documents on file for the four caterers you may choose from. As with all of our vendors, they are "owner operators" and they aim to give you exemplary service.

No, we do not package that as part of our venue rental. Food and beverage is done through your caterer. They will handle staffing and service as provided by part of your package. Both of our caterers are capable of serving large and small groups. 

Event insurance is required. You are required to obtain event liability insurance naming
The Estate at River Run, River Run Manor, and Kim Moody Design as additional insured on the policy. If not, many of our clients have found Debbie and Jim at Heritage Group to be very helpful (804-864-1259), or have purchased policies online from companies such as WedSure or WedSafe. We strongly discourage bundling your event insurance into a homeowners policy.

River Run owns a lot of chairs and tables! We welcome our booked clients to utilize any of our event furnishings outlined in their contract inside the mansion at no additional cost. We own 200 gold Chiavari chairs that we offer for your indoor ceremonies/receptions. If you choose to hold a ceremony outdoors, we own 200 white resin garden chairs. 

You and your vendors will have access to
The Estate as early as 8:00 A.M. the day of your event, unless other arrangements with us have been made. Earlier access is available starting at a rate of $250 per hour after 6:00am. 

Rentals begin at 8 A.M. for Saturday standard priced rentals, so your ceremony may begin as early as you'd like, when your vendors can be ready for you to do so! We recognize that every event is different and has a different set of needs.  If you are planning for multiple ceremonies or receptions in one day, please inquire for customized pricing!

Yes, of course! The Estate at River Run hosts events throughout the week so rehearsals should be scheduled 3 weeks in advance. Rehearsals must be concluded by 6 P.M. unless hosting a rehearsal dinner at The Estate by contracting for an "Early Access" rental. Please note, if you have not opted for "Early Access", you and your guest do not have access to the inside of the house for rehearsals.

We do not charge you any additional fees for bringing in your own alcohol at River Run! If you’ve ever priced out a dinner, reception, or party with an “in house” food service option this is a very expensive line item. We hope this provides a fantastic value for our clients in the booking process. Having the appropriate ABC license on file is important. Our approved caterers carry this banquet license on your behalf if they supply the alcohol, or you may obtain a “one-day banquet license” from the state of Virginia. Of course, many of our hosts choose to have their caterers handle all of the “heavy lifting” when it comes to alcohol packages. 

Kim Moody Design manages our facility and is one of our preferred event planners. Their planning services are not included with your rental. We have several other fantastic planners on our preferred vendor list as well. Other licensed, insured planners are welcome with approval. Pricing for this is like any outside vendor - not included in the price of the venue rental. If you have questions about a planner you are considering, please connect with the staff at the time of your tour or prior to booking their services. 

Yes. In order to be respectful of our neighbors, outdoor amplified music must be restricted to particular areas on the property and be specified as part of your event rental. Standard event contracts do not allow for amplified outdoor music, with the exception of religious ceremonies (i.e. the ceremony processional, recessional, etc.). The Bluestone Terrace and The Summer Court are fantastic option for outdoor celebrations, but the music that is amplified in this area must be done so under a tent with closed sidewalls in accordance with county ordinances.   

We have large gravel parking areas for up to 80 cars near our entrance gate, in addition to
 3 ADA parking spaces beside the house. If your guest count is higher than 135, we require that your provide chartered transportation for your guests.

Yes, buses and shuttles are welcome and strongly encouraged. Cars may be left overnight in the parking area as long as they are picked up by 10:00 am the next day if there is no morning event scheduled. We have also widened our driveway and drive circle by the house to accommodate 55 passenger buses so they are able to make the turning radius needed. James River Transportation and James Limousine Services
are delighted to help you with a quote.

They are for daytime hours, but we've learned that they can be nearly impossible to reach at the late night close of an event! Please have your rides arranged prior to 10:30pm as guests must be exiting the gates by 11pm. Individuals may not stay on property past their rented times due to county ordinances. Goochland is a rural area and pick-ups must be pre-arranged. Chartered transportation through our recommended vendors is still the safest and best option. However, if any guests or wedding participants need to leave vehicles in the parking lot overnight, we certainly welcome that!

There are 12 total restrooms currently open for guest use in the public spaces of The Estate property. The pool area only has one restroom and if you are hosting a portion of your event in this area, you will want to bring in a portable restroom trailer.

Yes! Please schedule all meetings with The Estate at River Run’s event team through your vendors or wedding planner. We request that you try to consolidate these to 1-2 meeting days at River Run over the course of your planning process so we may accommodate this request from all of our clients, scheduled events, and tours. We request that meetings for your vendor teams are done on Monday, Tuesday, or Wednesday. 

It is! We have three ADA accessible parking spots at the garage side of the Estate. The hardscape parking area connects directly to one of our most popular ceremony locations, and leads directly into the house for elevator access to the remaining floors of the Estate. 

For events with guest counts over 100 with alcohol service, security is provided with the rental of our property. We will arrange the security needed for your event and will let you know if there are any additional needs.

Outside bakers are welcome! We do require them to follow the same set of vendor guidelines as any vendors that work at River Run. Please inquire about these specifics during your tour or contract booking process. We will be in touch with your bakery for the required documentation and send an invoice for your "outside vendor fee".   

A representative [or multiple!] from The Estate at River Run will be opening up the house for you and your guests and managing the property on the day of your event. Our team from River Run coordinates all of the parking and other behind-the-scenes logistics
 at The Estate for events.  

There is not a fee from River Run! Typically, your caterer will take care of cutting and serving the cake. Sometimes, there may be a fee if the cake is not directly from your caterer. Check with your caterer to be sure. 

There are several bed and breakfasts, AirBnb's, private rentals, and many hotels located conveniently within 12-25 minutes of The Estate. For the closest corporate hotel options available near restaurants and shopping, many of our guests feel the
Short Pump area is a great choice for them!

Kim Moody Design owns about 200,000 pieces of decor rental inventory, including easels, table numbers, vases, candles, candleholders, votives, candelabras, and more!
These pieces are kept both on-site and are available to be pre-reserved for a separate rental fee through that business. Inquire for more info!  

Events with a contracted Preferred Planner or Florist may utilize traditional pillar wax candles for decor inside the Estate as long as the candle and flame are encompassed in a glass chimney or vase. If you are not working with a Preferred Planner or Florist, you may only use candles in your decor inside the Estate that are Lucid brand candles with a glass chimney that fully encompasses the flame. The Lucid candles are filled with oil and will allow for you to have real flames inside while lessening the possibility of fire. These candles can be rented from Kim Moody Design or your florist. While Lucid taper/dinner candles surrounded in glass chimneys are allowed, wax dinner/taper candles are not permitted for any event inside the Estate. LED candles, tea lights in glass votive holders, and floating candles are welcome throughout the property.

Nothing may be added or suspended from the chandeliers, light fixtures, or staircases unless it is done by a florist from our Preferred Vendor list.

Yes, you may include your dog(s) in your outdoor ceremony! Arrangements should be made for the pet to be brought to the property and taken off the premises after the ceremony is finished. A designated handler will need to be in charge of your pet and the pet may be on site no more than a total of an hour. The designated handler is responsible for cleaning up after the pet. There is no additional fee for this at our venue with the understanding that pets are not permitted indoors at any time.

At this time we do not provide outdoor heaters for events.
 Please inquire with Rent-E-Quip for this service.